Migrate with us
But right now we need to be clear about what it means to “migrate your company to Microsoft 365” since there’s lots of moving parts, and lots of ways to mess up. Which will be a problem when you’re trying to sell it if you don’t see the big picture, because when your employees’ login to their computers Monday morning after you have finished the migration to the cloud, you don’t want them screaming: put us back where we were!
Thankfully, Compliant Workspace has created a unique approach that’ll get your company on Microsoft 365 with little screaming as possible. Our 365 Cloud Migrate Service makes sure your firm is fully setup on the cloud in three steps with:
A Microsoft subscription giving everyone all the tools needed to work on the Microsoft Cloud,
The Microsoft 365 Cloud setup and ready for the migration of data off each employee’s computer Onedrive and moving data and off your in-house server shared data to SharePoint
Setup for configuring your MX mail flow to Microsoft 365 Exchange Online, exporting everyone’s email importing it and connecting to their new email accounts on their Microsoft 365
When you follow our migration steps, you will be ahead of the game when employees connect for the first time to their new Microsoft 365 account.
OneDrive is the New Hard Drive
When you move your employees to Microsoft 365, OneDrive becomes their new hard drive
When you move your whole office to Microsoft 365, each employee will have their own OneDrive where they’re going to save every to, we’ll call this “their new hard drive” (We allot customers 1 TB for each person – tons of space). This means from now on, when people create documents, they’ll be stored in their OneDrive account on the Microsoft Cloud, nothing will be saved on their computers anymore. What’s going to happen, essentially is when they login the first time after they have been migrated to Microsoft 365, they’ll have the OneDrive app running on their computer – It’ll be a little blue cloud on the bottom right. That is if you have downloaded the OneDrive Sync App and set it up for everyone.
Alright, let’s say everyone has setup the OneDrive sync tool on their computers, in other words, its fully running so that it has created a local folder on their PC, also they have moved their folders off their computers on to it. The next thing you’ll do is have them change their default save for all Office docs, such as Word and Excel (this is done easily by going into Word for example, click File, Options, Save and point the default location to the path on their Onedrive folder created by the sync app).
And voila! Everyone’s going to have their data moved off their hard drives then replicated to their OneDrive.
You have now finished the first part. And get this: no more backing up anyone’s computer from now on, we’ll take care of that for you with our 365 Cloud Protect Plug-In. This plug-in included with our service will automatically detect any data people save on OneDrive. Also, (when you choose Compliant Workspace as your Cloud Provider, our Cloud Protect Service retains your data – forever, even if they delete everything in their OneDrive we’ll have it, compliance loves this. Also, because everyone is saving all their documents in their OneDrive, you’re going to have smaller hard drives, that’s a cost savings right there.
Bye Bye Flaky Mapped Drives, Hello Microsoft SharePoint
But this will be a whole new ball game now that all company data is on SharePoint. But again, we’ll assume you have been following our 365 Cloud Migration process where you have run the SharePoint Migration tool on your in-house server to sync that data to the cloud. But right now, I am not going to talk about the advanced features in SharePoint such as syncing folders, contacts, calendars or creating Teams, Groups or Channels. Let’s just get people accessing their newly created company SharePoint, which by the way will be found here: https://companydomain.sharepoint.com.
But this will be a whole new ball game now that all company data is on SharePoint. But again, we’ll assume you have been following our 365 Cloud Migration process where you have run the SharePoint Migration tool. But right now, I am not going to talk about the advanced features in SharePoint such as syncing folders, contacts, calendars or creating Teams, Groups or Channels. Let’s just get people accessing their newly created company SharePoint, which by the way will be found here: https://companydomain.sharepoint.com.
The easiest way for people to access their new company SharePoint site is from Outlook, where they will click the “Groups” icon there and they will see the “company-internal” icon they can click to view groups in your company SharePoint. At this point they will see all the company folders moved off the old server replicated there. Right now, though, just have employees create new docs in the SharePoint site, open existing ones so they can see how it looks and not freak out by all the options in SharePoint they will be hit with first time they open it. Nonetheless, what you’ll have here now is a company-wide document sharing system that’s accessed over the internet by everyone, anywhere on any device.
A Smaller Office, Lower Rent. How About No Rent?
When you move everyone in your firm to Microsoft 365, they will be more “mobile” since everything is running off the Microsoft Cloud. In other words, they can work from home now. Can you say smaller office, lower rent? How about no office? No rent? This will be cool for everyone since employees won’t have to come into the office to connect, but will feel like they are in the office because all their files are on OneDrive and company docs are shared on SharePoint, they can conference on Teams.
When they are travelling, they can pull up docs from their smart Phone with OneDrive on it. Do Teams meetings from their phone too. And Outlook will run much better this way too. You won’t need desktop PCs in the office anymore since, people will only need one laptop, one when they work from home. They’ll have the option to work from home all the time when you get everything on Microsoft 365.
The Coup De Grâce: Outlook Fully Loaded With Exchange Online
Alright, you’re starting to get a handle on what it means to move your company to Microsoft 365. First, everyone is going to be using the Office 365 Suite of apps integrated into Microsoft 365, you’ll save on licensing costs right there, you’ll also spend less on training people to use new software all the time. With everyone using OneDrive with SharePoint and Teams you’ll be able to replace all the old hardware such as the server, USB drives, firewalls…you can even throw out that mess of network cables in the kitchen closet that everyone connects to. Also, people can work from home this means they don’t need a desktop PC, that’ll mean lower office rent, or no rent at all!
You’re getting excited; however, we need to talk about email now. I don’t mean to kill the buzz here, but this is a big one when you’re trying to sell the cloud to your employees, email is king. More importantly, when people fire-up their Outlook the first time you have migrated them to Microsoft 365 you don’t want a rebellion on your hands.
I am not sure how you have your email setup now; could be running on an in-house Microsoft Exchange Server chugging away in the office somewhere (you’ve been managing for years) or some other third-party email hosting service you somehow been stuck with for years, maybe you’re using GoDaddy, or a combination of these. The problem with setup is there’s too many cooks in the kitchen. I mean you probably have several spam filters sitting in the middle of your people and the internet, a firewall, an MX re-direct, third-parties with their fingers in the pie, so when an email doesn’t get through to someone, you don’t know who the culprit is. Also, you’re paying for all these pieces – I assume a monthly subscription for each. This will be gone with your move to the Microsoft 365 Cloud.
But more importantly, what’s going to be different for employees when they boot up Outlook for the first time after you put them on Microsoft 365 is everyone will be connecting to Microsoft Exchange Online which has some awesome things for employees.
But let’s not worry about the advanced features right now because there are tons of options you can enable on Microsoft Exchange Online such as in-place email archiving, legal holds on mailboxes so no-one can delete anything or immutable blob storage to lock your data. I am not saying these aren’t important (aside from being real complicated to setup), but when you sign up with Compliant Workspace, we include these features free with our 365 Cloud Protect Plug-In. Also, you’re not going to have to worry about spam/virus/attacks when you get on Microsoft 365, we get that setup for you out-of-the-box, you want to know how people will do their jobs better in other words what’s going to be different.
OK, but not to worry – everyone is still going to be using Outlook, but it will be Outlook on steroids. I mean you will have an email system backed with features helping them to work better together, for example, they can easily share calendars, contacts, emails, and tasks across the Internet, PCs, and mobile devices. Everyone will be able to open several calendars at once; open someone else’s mailbox and load it right into their Outlook, create email forwards, change properties for people, create mail groups anytime. You won’t have to call tech support to come in to do simple things, like I need to have my assistant check my emails while I’m away on vacation.
About Compliant Workspace
Compliant Workspace is a managed Microsoft 365 cloud service provider committed to giving small companies an option to move their firm to the Microsoft 365 Cloud. With our unique Consolidated 365 Service® we include our Pre-Set 365 Security Template, our 365 Cloud Protect and our 365 Cloud Migrate that gives your firm an office in the Cloud – fully-secured, fully-protected: out-of-the-box.
Contact us today, and get your firm on the Microsoft Cloud